How Jamul Casino won budgeting jackpot with Prophix

Jamul Indian Village of California is one of the 12 federally recognized tribes that make up the Kumeyaay Nation of Southern California. The Jamul Indian Village Development Corporation (JIVDC) was established to pursue economic development ventures on behalf of the Tribe. So, when the Jamul Casino opened in 2016, it was more than just another venture. It was a lifeline for their community, creating over 1,200 permanent jobs.

But behind every success story lies a challenge. For JIVDC, the finance team struggled with inefficiency. Their budgeting process was stuck in the past: time-consuming, labor-intensive, and heavily reliant on error-prone Excel spreadsheets. With business expansion on the horizon, they needed a modern, scalable solution to streamline their financial operations.

Their answer? Prophix.

The challenges before Prophix

Picture this: a finance team buried under budgeting mayhem, struggling to manage countless versions of spreadsheets and wasting hours manually inputting and validating data.

This was JIVDC’s reality. Their existing system was not prepared for growth, and the risks of manual processes – errors, redundancies, and delays – were holding them back.

• Fragmented processes: Managing budgets with Excel led to inefficiencies and versioning issues, creating unnecessary confusion and delays.
• Limited personnel planning: Without FP&A software, budgeting for merit increases, bonuses, and payroll taxes was difficult.
• Time-consuming month-end close: Closing the books was time-consuming and labor-intensive, making it challenging to get insights quickly.
• Lack of scalability: With business expansion on the horizon, they knew their Excel-based workflows wouldn’t cut it in the long-term.

Why Prophix was the right fit

Prophix not only helped overcome their current pain points; it's an investment in future-proofing their operations. After evaluating various financial performance management (FPM) software, JIVDC found that Prophix checked all their boxes – and then some.

• Prophix allowed them to automate and simplify their budgeting process on a unified platform, eliminating the manual chaos of Excel.
• Prophix gave JIVDC the ability to do detailed personnel planning to ensure accuracy in salary projections, bonuses, payroll taxes, and more.
• An intuitive, user-friendly interface meant their team could adapt quickly, cutting down on training time.
• Data integration with Dynamics GP system speeds up data gathering and validation, saving precious hours each month.
• Prophix can continue to scale with an organization, not just for their current needs but for their future aspirations.

Key results with Prophix

The best work to describe JIVDC’s experience? Transformational.

By automating their workflows and leveraging Prophix for both budgeting and reporting, JIVDC has reclaimed valuable time and improved the accuracy of their financial processes. And with the introduction of Prophix One Account Reconciliation, JIVDC can complete their monthly reconciliations with greater control and oversight – all in one financial performance platform.

Faster budgeting cycles

The budgeting process shrank from six months to just two-and-a-half months. This newfound efficiency saved them nearly $17,000 annually in labor efficiency costs.

30% faster month-end close

By streamlining month-end processes, JIVDC reduced their close from 10 days to 7 – resulting in labor efficiency savings of more than $15,000 while giving them faster access to insights.

Employee-level personnel planning

Gone are the days of department-level estimations. Now, JIVDC plans with increased detail and accuracy for merit increases, bonuses, payroll taxes, and vacancies – all at an employee level.

Streamlined account reconciliations

As early adopters of Prophix One Account Reconciliation, JIVDC has streamlined their reconciliation processes and have greater control over their month-end close, from start to finish.

What’s next for JIVDC? With Prophix, the possibilities are endless. They actively participate in our Beta testing program for new applications and provide valuable feedback that impacts the product roadmap.

Invest in your financial future with Prophix

If your business is grappling with inefficient workflows, outdated tools, or a lack of scalability, Prophix can help you work faster, plan smarter, and think bigger than ever before. The right financial performance platform can transform your operations, fuel your growth, and uncover new opportunities.

Are you ready to take the next step? Book a call to get started.