How ECA WA cut monthly reporting time by 50% with Prophix

The Electrical and Communications Association of Western Australia (ECA WA) is a not-for-profit organization dedicated to building a stronger electrical industry through education and training. With a diverse membership and teams of specialists, ECA WA had every piece in place—except finance processes that could keep pace with their ambitions.

What was holding them back? A perfect storm of disconnected spreadsheets, manual reporting, and costly inefficiencies.

The challenges before Prophix

For ECA WA, spreadsheets, disparate data sources, and the lack of a single source of truth were consuming valuable time and creating data inconsistencies. This left no room for critical analysis or strategic planning.

Challenges included:

• Fragmented systems: Multiple spreadsheets sprawled across business units made data collection and reporting a time-consuming ordeal.
• Extended timelines: Monthly reporting took up to 15 business days due to manual processes.
• Error-prone manual work: Broken formulas and the inability to trace or reconcile entries could derail entire reports.
• Limited visibility: Disparate data hindered the ability to spot trends, analyze cost drivers, or make confident decisions.
• Strategic opportunities missed: Instead of focusing on analysis and value-driven planning, the finance team was trapped in day-to-day reporting chaos.

Why Prophix was the right fit

The growing complexity presented the need for more than just a tool. Instead, ECA WA needed a partner to help guide their transformation. The combination of Prophix and KNIME, a Connected Services solution, gave ECA WA the power to change the way they approach FP&A.

Here’s what Prophix delivered:

• An integrated platform: Prophix brings together accounting, payroll, ERP, and other key business data sources into a single, secure solution—eliminating their spreadsheet chaos and version control nightmares.
• Automated processes: Tedious monthly reporting was transformed into fast, efficient, reliable workflows, freeing up valuable time.
• Phased approach: A strategic partnership that started with automating and consolidating reporting, then moving to advancing their budgeting and forecasting capabilities.
• Flexibility and scalability: The platform is built to grow with ECA WA’s needs—empowering them to adapt and improve as the business requirements evolve.
• Trust and support: Hands-on, responsive support ensured ECA WA felt understood and confident throughout the transformation.

“The credentials of Prophix, combined with Connected Services, gave us the reassurance that we were in the right hands.” — Heloise Steyn

Key results with Prophix

Transformation wasn’t just a lofty goal. It was backed by tangible results that redefined their finance workflows and processes.

Improved monthly reporting

Monthly reporting time was reduced from 15+ days to just 7, allowing the team to reclaim a full work week every month for analysis and strategic initiatives.

Faster (than ever) annual budgeting

Annual budgeting cycles were cut in half—from 4-6 weeks to just 1-2 weeks—saving the CEO and General Managers approximately 50% of their budgeting time.

Visibility into the numbers

By consolidating disparate systems into a single source of truth, the team gained clear visibility into transactions. This made it easier to spot and resolve issues, restoring trust in the accuracy of their data.

Invest in the future of finance with Prophix

If you’re tired of spreadsheet chaos, lost time, and missed opportunities, ECA WA’s journey is proof that change is possible—and transformational.

Ready to leave manual processes behind? Demand more from your financial data. Give your team the freedom to strategize, plan, and lead.