Personnel Planning

Take Control of Your Personnel Planning

With personnel-level data, such as tax calculations, medical expenses and salary information being highly sensitive, PROPHIX provides a system that is both secured and controlled. Without security, any change to the data may cause discrepancies and inefficiencies in the planning process. In addition, managing data across different jurisdictions can be cumbersome and time-consuming. The ability to control calculations and figures effectively eases these necessary tasks.

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Ensure Accurate Personnel Planning

Although personnel data is incorporated into budgeting plans, for many systems, personnel planning models are handled entirely separately from the company's budgeting model. In such cases, consolidation of the two models risks data accuracy. On top of consolidation issues, some systems already compromise data accuracy because of the inability to provide detailed calculations. By taking into account variables such as the different working hours in each month or overtime rates, personnel data would be more reliable.  

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Create a Flexible Workforce Planning Model

Because organizational structures vary considerably, systems need to be flexible enough to create an accurate staff planning structure; for example, personnel planning systems should have the ability to add unique rules to reflect a company's compensation structure. From setting up a plan to reporting from it, the need for system flexibility is crucial. Many systems contain rigid report templates, which compromises access to the necessary information required for decision-making processes. By implementing a controlled, accurate and flexible personnel planning system, the task of managing employee costs becomes simple; highly sensitive information is secure and protected, and personnel expenses are accurately portrayed in financial statements.

The following PROPHIX features help create an efficient personnel planning system:

Standard annual increases - Plan the impact of scheduled increases in payroll into your overall plan. Since salary generally constitutes a sizable component of an organization's cost structure, it is important to budget effectively.

Job position expense templates - Create custom templates based upon different roles in your organization. By tailoring the user experience, PROPHIX makes it simple for the right person to provide the right information.

Benefits expenses - Benefit packages can represent a large expense to companies. PROPHIX allows you to manage those expenses and understand the implication that different benefit planning has on your organization.

Allocation of personnel costs to various accounts - PROPHIX allows you to allocate personnel costs and expense to different accounts or departments. Easily understand how various personnel expenses map to your existing cost structure. This mapping allows you to generate greater efficiencies and create a more efficient organization.

Learn More about Allocations

Overtime calculations - Depending on your industry, overtime can have huge implications on your cost structure. PROPHIX allows you to manage those variables and understand the impact on your organization. This allows decision makers to shape their staff plan effectively and the correct mix between salaried and hourly personnel.

Learn More about Overtime Calculations

Commission and sales-based calculations - Many organizations use variable commission levels to determine compensation. Personnel compensation can be tied to either certain sales goals or other organizational numbers. Since PROPHIX allows you to tie multiple models together, you can quickly understand the relationship between organizational goals and cost structure.

Learn More about Commission-Based Calculations

Personnel tax-related calculations - Organizations with multiple operations in different geographical areas must manage various tax implications. PROPHIX allows you to understand and manage them. Understand the cost of doing business in different geographical areas and manage your organization accordingly.

Direct linkage to external payroll system - PPROPHIX allows you to integrate directly into your payroll system. Instead of losing valuable time transporting data, PROPHIX can create a seamless link that allows you to move information between systems quickly and effectively.

Headcount reports - At a glance, you can quickly generate headcount reports, by region, division, or job title. Understand if your workforce is aligned to meet your strategic and operational goals.

Multiple data entry points - PROPHIX provides multiple avenues to enter information. A user can either pull information from their existing systems or enter in projections or budgets manually. This flexibility puts the user in control and allows them multiple avenues to complete their task.

Various calculation methods supported - Depending on how your payroll is structured, you can calculate different cash-flow implications. This allows your finance organization to manage cash-flow implications relative to the organization.

What-if scenario planning - What would happen if you opened a new plant or downsized by 10%? PROPHIX has built in what-if scenario planning that allows you to understand the personnel implications of executing a strategy.