Customers

Solutions for the Not-for-Profit Industry

Not-for-profit organizations serve the public good. Their primary purpose tends to be religious, charitable, scientific, literacy or educational in nature. The demand is driven by the need to represent special interests or provide social services that cannot be met by the market or government. The success of not-for-profits often depends on efficient operations and their ability to match expenses with fluctuating revenues. Depending on the size of the not-for-profit, this can be a challenge. Operating in an environment that is heavily influenced by economic conditions, not-for-profits are at the mercy of the free market and the current economic conditions that exist.

Given the uncertainty and unknown factors that influence the market place, not-for-profits require solutions that will allow them to maximize operations and continually measure revenues against expenses throughout the process. Facing fluctuating cash flows, variable donor/grant support, and increasing labor costs, not-for-profits are continually under pressure to relentlessly quantify the bottom line and ensure expenses are matching revenues.

Why PROPHIX for Not-for-Profit

The PROPHIX suite of performance management solutions recognizes the highly variable market of not-for-profit organizations. For over twenty years, PROPHIX has been providing solutions and services to not-for-profits to help stabilize the inconsistent ups and downs of cash flow and to help determine and evaluate the overall financial success of such organizations. Not-for-profits servicing multiple areas (e.g. arts, culture, and humanities; education; environment; health; human services; international foreign affairs; mutual membership benefit; and religion) rely on PROPHIX to bring consistency to and accurate measurements of the organization's success.

Not-for-profit organizations use PROPHIX Performance Management software and services for:

Controlling personnel costs

• Manage the various levels of employees and volunteers to ensure accurate payroll expenses are captured
• Correctly categorize and account for various salary levels based on position and geographic location
• Create tailored personnel expense reports to guarantee that constant, up-to-date information reaches relevant stakeholders

Managing fluctuating cash flows

• Provide exact predications on incoming donations and charitable contributions; paint an accurate picture of income
• Manage seasonality and other unknown factors through ongoing forecasting, eliminating unexpected cash flow changes
• Consistently involve appropriate personnel in managing cash flow by providing workflow collaboration and related data entry templates for entering expenses and revenue

Accurately matching expenses to revenue

• Control rising costs through frequent forecasting and analysis of information
• Produce and disseminate expense to revenue matching reports through scheduled report distribution processes
• Provide a centralized view of information to all stakeholders creating one source of truth and information

Precise revenue forecasting

• Create detailed revenue forecasts identifying revenue sources such as program services, contributions, gifts & grants; manage the percentage shifts from program services to contributions, gifts & grants
• Control varying revenue contributions over the year to minimize seasonality and other external factors affecting uncertain revenue totals
• Generate revenue scenarios that examine expansion into different revenue streams such as gaming revenues

Meeting specific reporting requirements

• Produce reports that meet specific IRS reporting requirements; ensure preferred tax treatment is given
• File balance sheet and annual financial statement reports in a timely manner, detailing revenue and expenses as required
• Minimize the lack of accountability throughout the organization through collaborative report creation and automated report distribution

Not-for-Profit Resource Center

Download the Jacksonville Regional Chamber of Commerce Case Study
Download the Electric Power Board Case Study